HowNow SmartLinks:
HowNow SmartLinks offer a seamless integration between HowNow and external documents such as Word or Excel files. These links enable users to access specific areas, documents, or records within HowNow, maintaining accuracy in content and record utilization reports. They also ensure the proper use of audit trails and status within records. SmartLinks provide a dynamic connection that enhances efficiency and accuracy in accessing relevant information.
Document Hyperlinks:
On the other hand, a standard document hyperlink simply directs users to a specific file location. While they offer basic functionality for linking documents, they lack the dynamic features and integration capabilities of HowNow SmartLinks. Document hyperlinks do not provide the same level of control over content and record utilization reports, nor do they ensure the proper use of audit trails and status within records.
Benefits of Using SmartLinks:
- Enhanced Integration: SmartLinks seamlessly connect HowNow with external documents, ensuring smooth access and utilization.
- Accuracy in Reporting: By linking directly to specific areas and documents within HowNow, SmartLinks contribute to accurate content and record utilization reports.
- Maintained Audit Trails: SmartLinks help maintain audit trails and status within records, promoting compliance and accountability.
- Efficiency: The dynamic nature of SmartLinks streamlines the process of accessing relevant information, enhancing overall efficiency.
Preventing Broken Links with SmartLinks:
One significant advantage of SmartLinks is their resilience to changes in file locations. Unlike standard document hyperlinks, which can easily break if the file's location is altered, SmartLinks reference database IDs. This means that even if the location of a file changes, SmartLinks will continue to function reliably, ensuring uninterrupted access to essential documents and records.
Relevance During Data Migration:
This distinction is particularly relevant when migrating data from HowNow On-Premise to HowNow X. During the migration process, SmartLinks provide a robust solution for preserving link integrity and ensuring seamless access to critical documents and records.